- Avoid the [enter] key and type your email messages in large, single-block paragraphs
- Name your files using the first line of your document's text (e.g., As a means of improving.doc)
- Print handouts for PowerPoint presentations... one-slide per page
- Double click on web links during presentations
- Leave the body of your email messages blank and type the entire content of your message in the subject line instead
Thursday, September 21, 2006
Savvy, Demonstrating your technical
Show your library's users that you are a modern, technologically-competent information professional by taking the following actions:
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12 comments:
#6) Make your subordinate print out your email messages and deliver them to your office by hand (stooping and groveling optional, except for work-study students).
Shouldn't *all* emails be printed as a matter of course?
AND DON'T FORGET TO KEEP YOUR CAPS LOCK TURNED ON SO THAT YOU DON'T MAKE ANY CAPITALIZATION ERRORS.
Make your secretary enter your office and attach any documents you send out because you don't know how to do it yourself and don't want to learn.
Never foward an email. Print and hand it to the person who really needed the info.
And be sure to print the full header detail so that the actual one-line email appears somewhere on page 2.
Also be sure to respond to any email with "Reply to All." It doesn't matter that you only needed to send a reply to your boss. Better that everyone else knows what you're thinking, too.
I believe it's also good practice to phone or stop by someone else's office/cubicle right after you send an email in order to ask them if they got it.
Print handouts for PowerPoint presentations... one-slide per page
Gosh, somebody didn't read your guide this morning... in the 4 workshops I sat in today, 2 had printed out the PowerPoint slides (3 to a page) with... an oh so handy equally sized "writing area" to the right of each slide.
Just in case we missed anything that they were reading off the slide? For expanding on their spiel? I'm not sure, really, what they were for.
Definitely a trend, thank you for pointing it out.
Remember, powerpoint printouts are essentially handy for your colleagues to follow along, since they are 3 or 4 to a page and very visual (and so much easier to read!).
One should make sure to send interoffice envelopes with copies of powerpoint visuals after emailing an important document containing said visuals.
Perhaps if your collegues read them they will remember you and thank you for the wonderful courtesy--that is, if they can find where they left their bifocals.
I assume that "Double click on web links during presentations" means physically tap the mouse on the monitor -- twice.
I worked with a guy who lifted the mouse when he wanted to click something, then he'd click twice with his very stiff index finger. He'd usually get a frustrated look on his face when nothing happened. Then he'd try again, this time lifting the mouse, then putting it back on the pad, then clicking with his stiff index finger. Graceful.
I guess when you get a PhD they don't really check that you have basic computer skills.
Don't forget to turn your mouse pointer into the shape of a dragon because that is more 'fun' and then complain to your staff when you can no longer click accurately on anything- obviously the computer is not working.
Also remember to phone a friend in another office when you cannot get Excel to work for you, instead of asking any member of your highly skilled staff sitting in the same room.
When giving a one-on-one presentation to your boss of your new Myspace pictures, be sure that the mouse doesn't go off of the pad. If the mouse is at the pad's edge, be sure to pick up the mouse and move it to the opposite end of the pad.
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